Careers

This role is responsible for managing and strengthening relationships with key government stakeholders in Ho Chi Minh City, including Departments, People’s Committee offices, Party offices, and state-owned enterprises. The position supports project execution, policy navigation, and business development initiatives through effective government engagement and strategic coordination.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

1.Government & Stakeholder Engagement

• Build and maintain working relationships with key stakeholders, including:
  • Department of Finance, Office of People’s Committee (UBND), Office of Party Committee (Thành Ủy)
  • Relevant departments, agencies, and city-affiliated entities
• Coordinate meetings, working sessions, and follow-ups with government counterparts
• Support communication and alignment between internal teams and public sector stakeholders

2. Project Management & Execution

• Coordinate and track progress of projects involving government approvals, licensing, or partnerships
• Manage timelines, deliverables, and cross-functional stakeholders to ensure project efficiency
• Prepare briefing materials, reports, and updates for leadership
• Coordinate internal inputs from relevant departments and consolidate materials required for meetings, submissions, or presentations.
• Prepare basic project documents: workplans, action lists, briefing notes, meeting minutes, follow-up summaries.
• Monitor deliverables and deadlines; proactively remind stakeholders and escalate risks/delays to the Senior Manager.

3. Legal & Policy Review

• Review and analyze relevant laws, regulations, and policy frameworks impacting projects
• Identify legal and regulatory risks and propose mitigation strategies
• Support drafting and reviewing official documents, submissions, and proposals

4. Business Development Support

• Identify opportunities for collaboration with government and state-linked entities
• Support development of strategic initiatives, proposals, and investment opportunities
• Contribute to relationship-driven deal sourcing and project pipeline development

5. Communication & Documentation

• Prepare high-quality presentations, proposals, and concept papers (đề án)
• Draft official correspondence and working documents in both Vietnamese and English
• Ensure clarity, accuracy, and alignment with government expectations and formats
• Maintain structured records of stakeholder engagements: meeting minutes, contact lists, correspondence, document versions, and filing system.
• Draft routine correspondence (emails, letters, meeting requests) and format documents professionally.
• Support document preparation processes (collection, translation, notarization/legalization if required) under Senior Manager’s instruction.

6. Stakeholder & Meeting Coordination (Authorities / Partners):

• Coordinate meeting logistics with authorities and external stakeholders: scheduling, invitations, venue, interpretation/translation, and attendee confirmations.
• Prepare meeting packs (agenda, participant list, talking points provided by Senior Manager, printouts) and manage on-the-day support.
• Take meeting notes/minutes, track follow-up actions, and ensure timely closure of commitments.

7. Event Organization with Authorities:

• Assist in organizing events involving authorities/regulators/official partners (e.g., courtesy visits, roundtables, signing ceremonies, project updates, site visits, receptions).
• Coordinate end-to-end event logistics: run sheet, vendor liaison, branding/visuals, seating plan, protocol support, gifts (per compliance), catering, photography, and post-event wrap-up.
• Work with Communications/Marketing to produce event materials (backdrops, standees, brochures, presentations) and manage approvals.

8. Coordination with Internal Functions (Compliance-first):

• Ensure all engagements and event arrangements follow internal compliance requirements (approvals, gifts & entertainment, sponsorship/donation rules, COI declarations if applicable).
• Coordinate smoothly with Admin/Finance for purchase requests, payments, and vendor contracts related to projects/events

QUALIFICATIONS:

• Bachelor’s degree in law, International Relations, Business Administration, or related fields.
• Minimum four to seven years of experience in corporate affairs, government relations, consulting, legal, or related fields
• Prior working experience within or with Ho Chi Minh City government ecosystem is highly preferred
• Experience in project management and working on multi-stakeholder initiatives
• Experience working with large corporations, consulting firms, or investment firms

 Skills and Competencies:

• Strong understanding of Vietnam legal and regulatory framework; ability to review and interpret legal documents
• Proven ability to manage multiple workstreams, prioritize tasks, and coordinate stakeholders effectively
• Strong relationship-building and stakeholder management skills
• Business-oriented mindset with ability to identify and support development opportunities
• Ability to identify legal/regulatory risks and proactively address them
• Good time management skills & project tracking, minutes and execution
• Strong internal coordination and follow-through with minimal rework/errors.
• Excellent writing and presentation skills (both Vietnamese & English)
• Experience in preparing proposals, policy papers, and project presentations
• Ability to communicate complex ideas clearly and concisely to senior stakeholders

Personal Attributes

• High level of ownership, accountability, and commitment to work
• Strong work ethic, reliability, and attention to detail
• Ability to work under pressure and navigate ambiguity in a dynamic environment