Ho Chi Minh City
Team Secretary

Main Duties:

  • Coordinate to arrange and organize schedule, appointments, reservations and travel arrangements for the Deputy Managing Directors and the team;
  • Serve as liaison and coordinator for all staff and external visitors;
  • Maintain the data shared between the departments, by filing and recording the information accordingly (as hard copies and electronic filing system);
  • Answer phones, and providing necessary information to the individual departmental managers and processing information;
  • Greet clients and visitors and giving them an outline of the nature of business of the organization;
  • Assist the Deputy Managing Directors in preparing and reviewing contracts, invoices and other documents;
  • Resolve administrative, logistics and payment for the Deputy Managing Director and the team;
  • Ensure the authenticity of office policies and procedures.

Requirements:

  • University Degree majoring in Business Administration is preferred
  • Excellent verbal and written communication in Vietnamese and English (sound in workplace communication);
  • Excellent organizational skills and attention to details;
  • A sound knowledge of computer skills (includes working with computerized accounting, spreadsheets, word processing programs, etc.);
  • Strong ability to learn, self-management skills and the ability to work independently;
  • High appreciation of importance of confidentiality and discretion when dealing with sensitive matters and individuals; High standards of ethics and confidentiality to handle sensitive information;
  • Minimum of two years of previous experience as an assistant to a senior executive (director level and above);
  • Honest and trustworthy.
To apply for this job email your details to application@vinacapital.com