Quy Nhon
Project Secretary

Main duties:

  • Provide full secretarial and admin support to the project site team to ensure the smooth running of the site operations
  • Maintain records of project site team and assist in their movements
  • Take minutes of meeting and maintain records for the site operations and project team.
  • Develop and maintain document control processes for the efficient project document management
  • Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project site team
  • Support the project site team in daily admin roles and assist to keep stock of stationary supplies for the site team
  • Perform data-entry, recording, printing and filing duties
  • Undertake any ad-hoc admin projects/duties as required
  • Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, claims etc.
  • Assist to check and verify staff claims and invoices for project team
  • Prepare and raise purchases requisition for purchase of office equipment for new staff.


  • University Degree or equivalent
  • Minimum two years of relevant experience in a similar role
  • Fluent in reading, writing, listening and speaking in English
  • Native Vietnamese speaker
  • Professional and pleasant personality with good written and verbal communication and interpersonal skills
  • Proactive, take initiative and well organized
  • Able to work fast under pressure
  • Ability to multi-task and work independently as well as in a team
  • Proficient in MS Office applications (Excel, Words and Powerpoint) is a must.


To apply for this job email your details to application@vinacapital.com